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Planning and Zoning Commission <br />Minutes <br />January 8, 2019 <br />29 <br /> <br />am just using his statements as comparing what the screening should meet and seeing -¬and <br />reviewing it to see if that is the case. <br />The Chair: Thank you. Suzie, do you want to come up? I guess I will ask you, when was the last <br />time you were out there, since you are the head of the project. When is the last time you were out <br />at that site? <br />Ms. Morris: The last time that staff was on the actual site was when we made the site visit that <br />Mr. Jansen scheduled for us, which was on May 10th. At that time, Mr. Krimminger and I both <br />went to the site. Staff has made two complete site visits to the site. The first one was in March <br />and that was Mr. Krimminger and I, DEPCOM representatives escorted us around the site. The <br />second time when we went, Mr. Jansen allowed us to have an all-terrain vehicle and we made it <br />around the entire site. <br />The visit with DEPCOM, we did not see the entire site so we were not aware of some of the <br />additional encroachments that had happened on the site. Any other visits since that time or any <br />other site observations have been made strictly from the road right-of-ways. We have not <br />physically been on to the site since the visit that we had with Mr. Jansen. <br />Mr. Rockett: Have you made requests to be on the site since that visit in May? <br />Ms. Morris: Yes, we have. We made two different requests. One was during -¬we have had two <br />very lengthy, for lack of a better term, comment review sessions with Canadian Solar and their <br />various representatives and we have requested two different times, once during the last meeting <br />that we had with various representatives on the phone, and an additional time through our <br />County attorney. Staff has not been granted access to the site at this point, to be able to document <br />anything further for the Commission. The pictures that you had that Mr. Krimminger provided <br />the last time, were from the cul-de-sacs and from the exterior of the site. <br />Mr. Rockett: Was reasoning provided, as to why you were denied access? <br />Ms. Morris: We just never received a response. With the stream buffers, those are not at all <br />visible from any type of street right-of-way, so we just did the best that we could to provide <br />updated information to the Board by using the road right-of-ways and the access points that we <br />could. <br />Mr. Paxton: Susie, did they deny you access orally or you put it in writing and they never <br />responded? <br />Ms. Morris: We never received a response, and because it is private property that is gated, unless <br />we have the property owner's permission, we typically do not just go on a site. We can, as <br />Zoning Officials and as Sworn-in Public Officials, we can traverse common curtilage, but once it <br />is past that point, then we typically do try to have permission from the property owner or their